8 Attendance and Sick Leave

Absences and Notifications

In the Division of Educational Ventures, we understand that you are people first, students second, and employees third at this point in your life. But one of our philosophies is that you also are here to learn to be a professional; part of professionalism is being prompt, working your full shift, and letting your supervisor know if you cannot make your shift.

As OER Unit employees, you are responsible for your assigned shift.

If you do have a trip planned, need some time off, are meeting with a group for classes, are taking midterms, just let your supervisor know of your schedule change ahead of time.  These are all reasons that time off is appropriate but being professional means letting us know there is a change in schedule so we can plan accordingly and track hours.

E-mail your supervisor with any schedule changes at least a day ahead of time (barring sickness…you may not know early).

If you’d like to make up the hours let us know as well but this is not required.

School & Work

Though we are flexible, please plan ahead regarding balancing school and work. Asking for time off to study on a regular basis (i.e. every week) is not acceptable. Be sure you’re leaving time in your schedule to complete assignments.  If you regularly seem to be needing time off, we may ask you to adjust your schedule to reduce hours so that we can hire additional students and keep to our ideal student hours each week.


If you are ill, please stay home and take care of yourself! It’s an open, close, shared workspace. Please prevent the spread of germs by staying home whenever you don’t feel well. Review the sick leave policies in case they apply and as with any absence, please let your supervisor know via e-mail when you will be out and indicate your absence on the Student Work schedule.

Sick Leave

Below is a summary of the rules and regulations as implemented by Oregon State University.  If current University policies or collective bargaining agreements are more generous than the law, the University will continue to follow its current policies and collective bargaining agreements.

Applies To:  All employees who perform work in Oregon are to receive paid sick leave including students.

Does Not Apply to:  Student employees on Federal Work-Study

Available for Use:  Sick Leave is available to use on the 91st calendar day of employment.  Employees may use the sick leave as it is accrued.

Accrual Rate:  Sick Leave will accrue at the rate of one (1) hour for every thirty (30) hours worked.

Reasons Sick Leave May Be Used: Sick leave may be used for the following reasons:

  • Employee or family member experiences a mental or physical illness, injury, or health condition (includes dental);
  • Employee or family member needs medical diagnosis, care, or treatment of a mental or physical illness, injury, or health condition (includes dental);
  • Employee or family member needs preventive medical care (includes dental);
  • Parental leave – to care for an infant or newly adopted child under age 18 or for a newly placed foster child under age 18;
  • Bereavement Leave – within 60 days of receiving notice to deal with the death of a family member (e.g., attend funeral or alternative, make arrangements, grieve);
  • Public health emergencies which closes school, work or child care as declared by  a Public Health Official
  • Employee takes time to address domestic violence, harassment, sexual assault, or stalking issues.


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